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EXHIBITOR INFORMATION Set Up & Delivery Hangar Check-In Parking Breakfast/Lunch Treasure Map Aircraft Flight crews — please contact Jay Dixson at jdixson@dfwairport.com or 972-574-0670 (o) or 817-944-5757 (c), for any additional questions regarding aircraft arrival/departures for the Expo. Exhibitor Set Up & Delivery You will need to pick up your materials from the airport warehouse on Thursday, December 8 between 2:30pm – 3:30pm ONLY, and drop off at Hangar #2 between 4:00pm – 6:00pm**.
On Friday, December 9th, for all deliveries of large items, please ensure that your large delivery truck arrives between 5:00am - 7:00am. After 7:00am, we will start putting the aircraft in place and it will become more difficult for the large delivery trucks to access the hangar from AOA side of the hangar. All large delivery trucks that arrive between 5:00am - 7:00am, please do not come to the hangar. They must go to West Airfield AOA gate #148, located at 1725 W. 19th Street, DFW Airport, TX 75261, off of West Airfield Drive (by Fire Station #2). Instead of turning on 16th Street from West Airfield Drive to get to the hangar, large delivery trucks must go to 19th Street from West Airfield Drive. We will have DFW Airport airfield personnel at this gate that will escort the trucks onto the hangar ramp. Please remind the driver to have a photo ID (driver's license), since they will be escorted onto the airport's secure area. Exhibitor Hangar Check-In It is imperative that we have a correct headcount of your booth attendees on your registration form. Exhibitors will check in at hangar entrance and indicate which company/organization you are with. You will be given a badge that says "EXHIBITOR." Along with the badge you will be given two color tickets—one breakfast ticket and one lunch ticket. You must keep these tickets and present them when you go into the break area for breakfast and lunch. The hangar is a working environment and the ticket system is the best way we can determine which individuals are expo participants. All flight crew will receive a badge that says "EXHIBITOR- Flight Crew." Jay Dixson will pick up these badges and hand out to flight crew Exhibitor Parking at AA Hangar #2
Breakfast will be available starting at 6:00am until the food runs out. The later you arrive, the less chance of food bounty left. Lunch will be available starting at 11:00am. You will be asked to hand over your breakfast or lunch ticket upon entry to break area. Exhibitor Treasure Map For those exhibitors who submitted questions for the treasure map, you will be provided one or two rubber stamps for your table. Students must engage in conversation with your representatives in order to get the answer. Once they receive the answer, please stamp their treasure map. This will be verification that the student actually received the answer from you and not received the answer from another student. Aircraft Display Arrival/Departure Aircraft Arrival Our arrival window for the December 9, 2011 Aviation Expo is 0700 to 0800. However, please note that this is a preferred window for convenience. If aircraft arrive beyond 0800 they will not be turned away, but they could experience longer wait times in arrival sequencing due to increased commercial traffic expected at 0800. Additionally, we plan to have our ramp secured by 0900. Again, please plan on ensuring your aircraft is positioned and parked for static display by 0800, and no later than 0845. Please remain clear of Class B Airspace until clearance has been received. West arrivals, contact regional approach control 118.1 East arrivals, contact regional approach control 124.3 Approach control will provide Tower freq and runway (for planning purposes, please note East Tower Unicom is 126.55, and West Tower Unicom is 124.15). Please advise ATC upon landing that you are attending the Aviation Expo at American Airlines Hangar 2. Aircraft Departure The 2011 Expo is scheduled to end at 1330, however, flight crews may begin to prepare for departure as soon as the ramp is clear of students and attendees. Prior to departing, please contact Clearance Delivery 128.25 Flight crews — please contact Jay Dixson at jdixson@dfwairport.com or 972-574-0670 (o) or 817-944-5757 (c), for any additional questions regarding aircraft arrival/departures for the Expo. [ back to top ] |
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